Non-Licensed Admin & Clerical MLS Users

2004-08-03

Non-Licensed Administrative and Clerical MLS Users may now be issued a special log-in named and password for limited access to the MLS database, strictly for use on behalf of the MLS Participant (Designated Broker) or Subscriber (Associate Broker) for whom they work. MLS Rules define "Clerical Users":

MLS Rules §6. Service Fees and Charges. Clerical Users may now be issued a special log-in name and password for limited access into the MLS database, strictly for use on behalf of the MLS participant or subscriber for whom they work. Listed below are some of the MLS Rules sections relating to Clerical Users, and adherence to the MLS Rules of Steamboat Springs Board of REALTORS® is mandatory.

Definition: "Clerical Users." Clerical Users are individuals (unlicensed) under the direct supervision of an MLS Participant or Subscriber that perform only administrative, clerical tasks that do not require a real estate license or an appraiser's certificate or license. Each Participant and Subscriber shall provide the MLS Service with a list of all Clerical Users employed by or affiliated as independent contractors with the Participant or Subscriber and shall immediately notify the MLS Service of any changes, additions or deletions from the list.

Clerical Users may have access to MLS information solely under the direction and supervision of the Participant or Subscriber. Clerical Users may not provide any MLS information to persons other than the Participant or Subscriber under whom they are registered. Access by Clerical Users to the database is solely for clerical and administrative functions for the Participant or Subscriber under whom the Clerical User is registered.

Clerical Users are expressly prohibited from displaying or distributing MLS information to anyone other than the Participant or Subscriber under whom the Clerical User is registered.

Broker Participants must submit an "Unlicensed Administrative & Clerical User MLS Application" form to the Board office immediately FOR ALL NON-LICENSED INDIVIDUALS ACCESSING MLS. Unauthorized access to MLS data by non-registered personnel is a violation of MLS Rules and Responsible Broker is subject to sanction according to MLS Policies and Guidelines.

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